Evernote For Academics: Improving Research Organization, Mobility & Collaboration

Evernote for AcademicsInformation is available in many forms—text files, webpages, videos, audio clips and more. While this wide array of information is very useful when taking on a research project, it also poses the challenge of organizing your thoughts and resources when they exist in several different forms. Luckily there is Evernote, a handy program that helps you organize this information jungle and keeps you on track so that you can focus on what is really important: your research.

What is Evernote?

Evernote is a simple tool that enables you to store your thoughts and resources in digital notebooks. Each notebook is comprised of notes that can be in the form of formatted text, complete webpages or only the relevant snippets, voice notes, video and more. Simply put, Evernote is a tool that allows you to collectively group and tag all forms of information.

The best part about Evernote is that it not only allows you to group and organize information of all types, it also lets you use this information in several ways. Evernote allows you to tag your notes and edit them, offers note commenting features, and enables simple data export. For a researcher, this makes your life a whole lot simpler. Looking to reference parts of that article you were reading online? Rather than going back to Google to find it again, you can simply store the whole thing (or just the relevant parts) in your Evernote notebook. With Evernote’s keyword search feature, you can actually search out keywords that appear in your files and view the files that match those results, even if the notes are in PDF or image format.

Evernote For Academics On The Go

For academics who are always on the go, Evernote makes capturing notes on mobile devices simple and effective. You will have the ability to capture images, store video files and more through the Evernote application on your phone. Maybe you recorded part of a conference presentation, came across a relevant research article, or were sent a useful link. Once these files are uploaded into your notebooks, they are stored on the Evernote server for access from any of your devices.

Evernote for Research Collaboration

For the majority of research projects, you are usually working with other people. Not a problem—Evernote allows for your notebooks to be shared and accessed by multiple people (if you allow them access). The note commenting feature makes it very easy for team members to give their thoughts on different topics and information being used in the project, all while keeping these thoughts organized in one location.


As with many other organizational tools, Evernote offers a basic and premium edition. While the basic edition is free to use, the premium version offers several valuable features and is priced at $5/month or $45/year. The premium edition allows you to work on notes offline and have them automatically sync to the server’s copy when you are online again. It offers greater upload capacity, faster image recognition, PDF search and even a password feature to keep your information safe and private.

There isn’t much in terms of research organization that Evernote doesn’t offer. It offers an effective solution to the difficult task of keeping information of all forms organized and accessible. However, when it comes to citations, academics tend to prefer using tools such as Endnote. See our page on Endnote and a brief video introduction here.

Did you find this resource helpful? Be sure to check out our article on Dropbox for additional tools to help you stay organized.

Do you have experience using Endnote for your research? Have a recommendation for a research support tool you’d like to see profiled on our blog? Share your questions, comments, experience, and feedback in the comment selection below or feel free to email us at info@journalprep.com!

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